Document Control

An electronic Document Management System can be seen as a part of Quality Managements according to DIN EN ISO 9001 ff.. The term Document Control is often used in this context. Document Control refers to the documentation and transparency of every step regarding the development of a document within a company. This includes the generation from defined and normed forms, the inspection and revision according to the dual control principle, the release and publishing of the document as well as the withdrawing and archiving of a document's out-of-date versions.

Electronic Document Management Systems such as bitfarm-Archiv Document Management support every step with corresponding methods from Enterprise Content Management (ECM), such as version control, defined workflows depending on the type of document, checkin/-out, document status and publishing in final format, e.g. PDF. The information from every step of the process are minuted and form the guiding data of a document. This makes the development history comprehensible at every time and form the basis for further evaluation.

For the certification according to DIN EN ISO 9001 ff., the QM handbook's requirements have to be implemented within the company and their utilisation be monitored. Certifying the introduction of a Quality Management System is essential for many firms and institutions today. Electronic Document Management comfortably assists the aspect of Document Control and the support and implementation of many other aspects of this industry norm.

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